#18: Minutes of Meeting on 10 March 2010

Minutes of the First General Meeting of the Grace Tutors 2010

Date: 10 March 2010

Venue: Hong Kong Medical Association Li Shu Pui Center

Attendants:
Edward Sin Wing Sang
Tong Tak Cheung
Wong Yih Sy
To Yiu Kwan
Leung Chung Por
Wong Kam Kau
Tim Yu
Chan Siu Hing
Mong Kar Keung
Philip Cheung Kok Kee
Chan Wan Ki, Winky
Yeung Pui Tak
Anna Fung Mrs.
Sarah Mak
Wong Kai Fan
Yim Chi Ming
Ambrose Tong
Poon Abraham

Apologies:
Tang Hau San,
Catherine Wong,
Billy Chow,
Lam Hon Yin,
Cheung Yin Fai,
Vienna Tse,
Li Sek Kwan

Minutes

1.
A. Progress Report given by Mr. Edward Sin : Including the school for students with visual impairment and the school for students with hearing impairment , so far, a total of 7 secondary schools and 2 primary schools have received our service.

B. We plan to serve Form 7 schools in the coming academic year (2010/2011) and also plan to provide English lessons during summer months (June to August 2010). Invitation has been sent and we are waiting for their answer.

C. Reimbursement for tutors will be arranged with cut-off at end of March.

2.
A. Tong Tak Cheung explained that owing to the fact the charity status has not yet been approved and the Limited Company not been set up, the meeting is not a regular company AGM. However, all decisions made can afterward be endorsed at an EGM when the company is fully set up.

B. TC Tong explained that according to the M&A, all Founder Members were automatically Governors. Among the Governors, they had to elect a Board of Governors. The minimum number of Governors in the Board must be sufficient to cover at least the 4 positions of Chairperson, Vice-Chairpersons, Hon. Secretary, Hon. Treasurer as stated in the M&A.

C. There could be more than 4 Governors in the Board, and there could be other office bearers as decided by the Board which could be added or subtracted as the Board considered appropriate.

3.
For administrative convenience at the initial setup of the company structure, individual members were consulted and their consent solicited with regards to office posts offered to them. Following was a list of likely candidates for the respective office bearers:

Chairperson
Wong Yih Sy

Vice-Chairpersons ( 2 )
Eddie Wong Kam Kau
Tong Tak Cheung

Hon. Secretary
Edward Sin Wing Sang

Hon. Treasurer
Philip Cheung Kwok Kee

Deputy Hon. Secretary
Yeung Pui Tak

Deputy Hon. Treasurer
Billy Chow Fong Wai

Head of Information Technology Division
Chan Siu Hing

Head of English for Primary School Division
Leung Chung Por

Head of English for Secondary School Division
(to be decided)

Head of Mathematics Division
(to be decided)

Head of Physics Division
Edward Sin

Head of Chemistry Division
Mong Kar Keung

Head of Biology Division
To Yiu Kwan

4.
As the officer bearers in the Board could not be voted by the Governors at the Board of Directors meeting to be arranged later, at this stage, the meeting could only elect Governors to serve in the Board. As such, the meeting voted the following Governors into the Board:

Wong Yih Sy
Eddie Wong Kam Kau
Tong Tak Cheung
Edward Sin Wing Sang
Philip Cheung Kwok Kee
Yeung Pui Tak
Billy Chow Fong Wai
Chan Siu Hing
Leung Chung Por
Mong Kar Keung

5.
AOB:

A. Web page design: The Ordi Ltd., an IT firm was contacted by TC Tong and a discussion has been made with this company regarding design of a web page for the Grace Tutors Ass. Ltd. TC Tong will pursue this issue with them asap. Chan Siu Hing, the newly elected I.T. Director will be informed of the progress and will duly input her advice and opinions.

B. Presentation of thank you cards prepared by students of SSCC to tutors concerned was given by Mr. Wong Yih Sy.

C. Anna Fung has consented to join as member and offers to contact qualified English teachers to help the English Division of the Association.

D. Yeung Pui Tak has consented to join as Tutor.

E. Date for the next meeting: to be decide later.

F. Meeting adjoined and Group photos taken.